Get the most out of Geremy

Recording best practices

Phone (or microphone) placement

• Place it in the centre of the table, microphone unobstructed — not under a folder, not on a vibrating surface.
• In larger meetings (6 people or more), move it closer to the main speakers rather than aiming for the geometric centre of the table.
• Avoid placing it next to a computer with a running fan, a projector, or a window facing a noisy street — the microphone picks up everything indiscriminately. Close doors and windows if you can.
• No rustling papers near the microphone — that's the number-one source of interference.

The right microphone for your room size

The built-in microphone on your phone works fine for 2 to 4 people around a table. For larger groups, a 360° conference speakerphone significantly improves transcription accuracy: all voices are captured evenly, even those furthest from the device.

For long meetings (3 hours or more), connect the speakerphone via USB rather than Bluetooth, to avoid any disconnections.

Hybrid meeting (in-person + video)

If some participants are in the room and others are joining remotely (Teams, Meet, Zoom), your phone's microphone will only pick up the voices in the room. Instead, on a computer connected to the video call, use the "Mic + browser tab" mode in the Web version: Geremy captures both the remote voices (from the video call tab) and those in the room (the computer's microphone, or a connected speakerphone).

A few pitfalls to avoid

• Do not enable airplane mode during a recording — it will cut off synchronisation. Use 'Do Not Disturb' instead: recording and upload continue normally.
• On iPhone: if audio is silent or poor quality, disconnect your Bluetooth devices (AirPods, headphones, speakers) before starting the recording — iOS redirects the microphone to them.
• For meetings lasting more than an hour: keep the phone plugged in or fully charged, and disable battery optimisation for Geremy.
• Run a 30-second test before the meeting — record, play it back, and check the level and coverage of all voices.

Preparing your meeting well

The more context Geremy has, the better the result. A few minutes of preparation — before or even after recording — makes a real difference.

On the meeting page (web.geremy.ai), fill in:

• The title — a clear title helps Geremy understand the central topic.
• The agenda — it serves as a guide for structuring the meeting report. Also include any important proper nouns (cities, organisations, business terms): Geremy uses them as spelling references.
• The objectives — what the meeting should produce (a decision, a sign-off, a status update…).
• The list of participants (names and roles) — for more accurate speaker identification.
• Context notes — project background, previous decisions, constraints…
• Up to 5 attachments — images (screenshots, whiteboard photos) or PDF files (slide deck, detailed agenda, previous meeting report).

The habit that changes everything: the round-table check-in

At the start of the meeting, ask everyone for a quick round of introductions: «Hello, I'm Marie, project manager.» This 3-second phrase per person lets Geremy link each voice to a name — otherwise you'll end up with «Participant 1», «Participant 2» (which you can correct afterwards, but it's better to start on the right foot).

In your profile (web.geremy.ai/profile)

• Fill in your name and job title — especially if you are the usual meeting organizer.
• Fill in the names of your regular colleagues — a one-time setup that improves speaker identification across all your future meeting minutes.

All this information is optional, and it is taken into account even if you add it after the recording (during generation or regeneration).

Choosing the right meeting-minutes format

Geremy offers over 50 categories that automatically adapt the structure and level of detail to your context (team meeting, summary, decision log, annual review, municipal council or general assembly minutes, consultation, project debrief…). You choose the category when you launch or regenerate a report.

• Not sure which to pick? Choose « Smart » — the AI analyses the content and selects the most suitable format.
• Not happy with the result? Regenerate in a different format from web.geremy.ai (one regeneration per report is included in the Standard plan).
• Need several formats at once? With Premium and Team plans, generate up to 5 complementary reports for the same meeting — e.g. a Summary for management + a Verbatim for the archives + a result in your own custom template.
• No format fits exactly? With Premium/Team, create your own custom template: upload your PDF model and Geremy fills it in automatically.
• For a shorter report: the « Synthèse » category (the essentials in 2–3 pages) + a clean layout in your « Formatting Preferences » (profile).
• For a word-for-word transcript: the « Verbatim » category — speaker by speaker, verbatim, with automatic redaction of sensitive information (GDPR).

Audio settings if you are using an external dictaphone

If you are recording with a dictaphone or an external app before uploading the file to Geremy, here are the settings that ensure the best transcription.

• Quality: choose 'Lossless' in your recorder's settings. Disable compression — it makes it harder to distinguish between voices.
• Sample rate: 16 kHz minimum, 44.1 or 48 kHz ideal.
• Channels: mono is sufficient for transcription (and cuts the file size in half).
• Don't convert an MP3 to WAV — it won't restore lost quality, it will only inflate the file size.
• Don't apply aggressive noise reduction before uploading — filters can distort voices.

Geremy accepts MP3, MP4, M4A, and WAV files, up to 4 hours or 400 MB per file. In any case: a clear recording in a quiet environment will always matter more than the format — an MP3 at 128 kbps captured in silence is worth more than a WAV recorded in a noisy room.